Guidance.tools : AI-Powered Work Instructions: From PDF to Actionable QR Code

Guidance.tools: Standardize, Transfer, Access in One Scan

Guidance is a platform designed to create and distribute interactive step-by-step guides for frontline teams in industries such as manufacturing, maintenance, logistics, or safety.

It enables the documentation and transfer of know-how directly on the shop floor, using photo, video, and text content—instantly accessible via QR codes.

With its built-in AI capabilities, Guidance now allows teams to convert existing PDF documents into structured guides, by extracting relevant content based on the context and prompt.

It also offers AI-augmented search within PDF files, helping users instantly find useful information without manual browsing.

Guidance is ideal for companies seeking to reduce errors, improve training, and preserve operational knowledge close to where the work happens.

🔧 Key Features of Guidance

📋 Step-by-step visual instructions

Users can access clear, detailed procedures with embedded images and videos—directly on the field.

• Guided step-by-step walkthroughs
• Rich media support (photos 📸, videos 🎥) to clarify each task
• Consistent execution with reproducible results, even without expert presence

✅ This visual and structured approach significantly reduces execution errors.

⚡ Fast, intelligent, and collaborative guide creation

Guidance enables field teams to create useful content in just minutes—no technical skills required.

• Record videos or photos of real tasks
• Add comments and contextual explanations
• Integrated AI to accelerate writing and suggest clear instructions
• Feedback forms to involve team members in continuous improvement
• Import existing PDF files: AI automatically converts them into structured field-ready guides

🔄 A fast way to repurpose existing documents into operational content.

🔍 AI-powered PDF search

Beyond guide creation, Guidance enhances internal knowledge access through smart document search:

• Quickly pinpoint relevant passages in technical PDFs
• Avoid time-consuming manual browsing

🔎 Perfect for turning complex documents into actionable frontline procedures.

📲 Instant access via QR code

Each guide is linked to a unique QR code, which can be placed directly on machines, workstations, or physical equipment.

• Scan with any smartphone or tablet 📲
• Instant access to the corresponding guide 🎯
• No more time wasted searching for the right document

🧭 Ensures the right information is always available—at the right place, at the right time.

🎯 Summary

Guidance delivers tangible results for operational teams:

• ✅ Up to 90% reduction in procedural errors with simple visual guides
• 📉 40% less downtime, thanks to instant access to critical knowledge
• 📈 30% faster and more effective training through on-the-job learning
• 🧠 Knowledge retention, even during staff turnover or retirements
• 🔓 Full autonomy for field teams to create, update, and consult their own procedures
• 🤖 Automatic conversion of internal documents into guides and AI-enhanced search across PDFs

Guidance is a foundational tool for any company aiming to standardize, transfer, and protect operational know-how—right where the work happens.